YOUR CHALLENGES
New state and federal rules, mandating proper email archiving practices, are challenging companies of all sizes to evaluate and implement an email archiving solution (beyond just backing up PST files.) At a minimum, information archiving provides customers with a means to address the data explosion in a manner that satisfies regulatory requirements and reduces the burden placed on IT applications such as email. It is no surprise then that cost-effective information archiving remains at the top of the list of priorities for IT decision makers.
THE SOLUTION
CLEARNETWORK delivers true email archiving technology to businesses for a fraction of the cost without the need to purchase hardware, install software or manage ongoing maintenance. EVERY email that any person in your business sends and receives is securely archived, searchable and accessible forever. Individual users may also access their own archive so they can be comfortable in deleting emails and keeping mailboxes at a manageable size.
The Technology
CLEARNETWORK GlobalRAID Infrastructure
Scalable – created for grid utility elastic computing cloud
Immediate replication to 8 data centers
Superior data privacy with no co-mingling of customer data
WHAT HAPPENS WHEN…
Your Business Lives in your Email
Today, more than ever, organizations are finding that their email contains more than just email. It also contains the orders, quotes, promises, and commitments made to your customers, suppliers, and partners. As email has become the standard method for having “things in writing”, it is progressively viewed as documentary evidence in the same way as a formal letter would have been 10 years ago. However, nearly one-third of companies do not have email management policies in place!
Mail Servers are Overflowing
Alternatively, a recent survey by Osterman Research suggests that the storage of email messages is growing at an alarming rate of 31 percent annually. However, when managing storage, email is usually the first area where we apply quotas. This practice empowers the end user to make decisions on the retention of your company’s intellectual property. Worse still, in many companies, it is not an uncommon practice to delete everything on the hard drive of an employee that has recently resigned!
Archives are Stored as PST Files
As a response to the above, many businesses have adopted the practice of storing archived email in PST files. The challenge with this approach is that it only contains “selected” emails and not the comprehensive list needed to support a proper eDiscovery process. Additionally, searching through multiple PST files to find an email may take hours, days or weeks.
CLOUD-POWERED EMAIL ARCHIVING SERVICE
Administrators
Use the web-based Admin Console to quickly configure messaging servers, control user access, view reports and manage the archive.
Platform-agnostic Solution
CLEARNETWORK’s platform is client-agnostic meaning that we archive from MS Exchange, Lotus Notes, iNotes, GroupWise, Gmail, Zimbra, Kerio, Rackspace and many other email clients.
Retention policies
Search
Use our advanced search capability retrieve any communications using filters, wildcards, advanced boolean, fuzzy logic and/or proximity logic operators.
Data security
We rely on Amazon state-of-the-art worldwide data centers offering 11 “9s” of resiliency to make sure that your data is available at all times from any location with a 99.99% SLA.
Single instance repository
Perform co-mingled search across any content (email, attachments and files) to ensure maximum performance and data visibility to the end user.
Compliance discovery
Make sure that you streamline any eDiscovery and regulation compliance request thanks to our FRCP, FINRA, SEC, GLBA, HIPAA, HITEC, SOX solutions.
End user access
Allow employees access to their personal My Archive, offering an Outlook-like look and feel, to quickly and accurately retrieve any email, attachment or file belonging to them.
Reporting
Import / export
Import legacy data to CLEARNETWORK Email Archiving service thanks to our intuitive import wizard. Export selected archived data to .pst, .nsf, .eml, .html, .pdf or other formats.
